Access, Privacy and Responsible Data Use
Access and Privacy
Information about cultural access protocols, privacy notice, responsible data use, Indigenous data governance and library contact details.
On This Page
Access and Privacy Information
CARE Principles
Indigenous Data Governance
Indigenous collection data is handled with attention to collective benefit, community authority, responsibility, ethics and respectful access conditions.
Collective Benefit
Collection data should support Indigenous communities, cultural knowledge protection, equitable outcomes and respectful access to information.
Authority to Control
Indigenous rights and interests in Indigenous data should be recognised, including appropriate authority over culturally sensitive knowledge.
Responsibility
Users, staff and reviewers share responsibility for respectful relationships, careful handling of records and appropriate use of item metadata.
Ethics
Access decisions should minimise harm, maximise benefit, support justice and consider future use of collection information.
Privacy Notice
How User Information Is Used
When a user submits an access request, the library may collect information such as name, email address, account role, request reason, preferred viewing date and request history.
This information is used to assess access requests, communicate outcomes, maintain accountable access records and support appropriate collection management.
- Personal information is only used for library access and review purposes.
- Request records are available only to the requester and authorised staff.
- Reviewer comments and decision notes are restricted to authorised roles.
- Sensitive item metadata is managed according to access status and review requirements.
- Users may contact library staff about access to, or correction of, their account information.
Responsible Data Use
User Responsibilities
Users who request access to restricted or culturally sensitive materials must use approved materials only for the stated purpose of their request.
Access approval does not automatically permit copying, publication, redistribution, commercial use, public display or sharing with other people.
- Follow all access conditions recorded in the review decision.
- Do not reproduce restricted material without further permission.
- Acknowledge relevant communities, families or speakers where required.
- Contact library staff if the intended use changes after approval.
- Report any accidental disclosure or misuse of restricted material.
Access Protocols
Collection Access Levels
Access statuses explain whether an item can be viewed immediately, requires review, or is awaiting cultural assessment.
| Access Status | Meaning | User Action | Review Requirement |
|---|---|---|---|
| Open | Item can be viewed through standard catalogue access. | View item details. | No special review required. |
| Restricted | Item requires an access request before viewing. | Login and submit an access request. | Staff and/or community review required. |
| Culturally Sensitive | Item may include sensitive cultural knowledge, language, ceremony, family or site information. | Submit a detailed request reason. | Community reviewer, Elder or administrator decision required. |
| Pending | Item has been added but has not yet completed review. | No access request available yet. | Metadata and cultural review required before access status is set. |
Privacy Practice
Personal Information Handling
The library applies privacy-aware practices when handling personal information connected to user accounts, access requests, reviewer actions and decision records.
References and Guidance
Policy and Data Governance Sources
This page is informed by Indigenous Data Governance principles and Australian privacy guidance for organisations and government agencies.
- Carroll, S. R. et al. (2020). The CARE Principles for Indigenous Data Governance, Data Science Journal, 19:43.
- Office of the Australian Information Commissioner. Privacy guidance for organisations and government agencies. View OAIC privacy guidance
Library Contact
Indigenous Academic Library
Users who need support with access requests, responsible use conditions or collection information can contact library staff.
Library:
Indigenous Academic Library
Location:
R Block, Kelvin Grove campus
Address:
Victoria Park Road, Kelvin
Grove, Brisbane QLD
Email:
library@iac.edu.au
Phone:
(07) 3138 2000
Location Map
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Users should confirm current opening hours before visiting the library.